About the Client
A large-scale engineering and infrastructure conglomerate with operations across India and Southeast Asia, managing over 100 facilities and offices across manufacturing, R&D, and administrative functions. With a fixed asset base comprising thousands of machines, tools, IT equipment, and facility infrastructure, the company sought to bring accountability and accuracy to its asset tracking process.
The organization is known for its focus on governance, compliance, and digital transformation. With multiple plant locations and geographically dispersed teams, it recognized the need for a modern, mobile-first approach to asset management aligned with its SAP ERP environment.
The Challenge
The client relied on semi-manual, spreadsheet-driven audits and field verifications, resulting in:
- Limited visibility into asset utilization and location.
- High dependency on paper logs and manual data entry.
- Inconsistent verification across locations.
- Audit readiness challenges due to scattered records.
- Difficulty tracking asset condition or identifying idle assets.
The internal audit and finance teams flagged these inefficiencies as risks to compliance and asset governance.
The Solution
We delivered a mobile-based Fixed Asset Management System (FAMS) built on SAP BTP, integrated seamlessly with SAP ERP. The app allows users to scan asset QR codes on-site and update their condition, status, and location—all from a smartphone.
Key Features
- Secure login using SAP Universal ID.
- QR-based scanning linked to SAP-generated Asset IDs.
- Predefined condition tagging such as Working, Not Working, and Idle.
- Optional image capture for high-value assets.
- Location-based user access restrictions.
- Real-time data sync back to SAP.
- Dashboard showing scanned, total, and pending assets.
Outcomes & Business Impact
The solution helped digitize the asset verification process and empowered both operations and audit teams with real-time, plant-level asset visibility.
Average Time per Asset Verification
Before: ~8–10 mins.
After: ~2–3 mins.
Missed or Unverified Assets
Before: ~20–25% during audits.
After: <5% across all locations.
Data Entry Errors in Asset Reports
Before: ~10%.
After: <2%.
Audit Readiness Lead Time
Before: 2–3 weeks.
After: Within 5–6 business days.
Qualitative Benefits
- Improved trust in asset records across finance and operations.
- Better planning for disposal, transfer, or reuse of idle assets.
- Increased accountability due to user-role mapping and logs.
- Higher confidence in internal and external audits.
Future Scope
The next phase of the platform will focus on extending capabilities and automation.
- GPS-based geofencing to detect asset location deviations.
- Offline scanning mode with auto-sync on reconnection.
- AI-led predictive maintenance insights from asset condition data.
- Integration with warehouse and barcoding systems.
- Scheduled verification reminders via email or mobile push.
